Bring the evening
together with us.
Tia, we’d love you to work alongside Jamie as lead event coordinator for the YDE Ethiopia film screening at EbonyLife Place, London — helping turn the plan into a well-run evening.
This is a hands-on event production and project management role. We’d really like to work with you on it, but if that isn’t your bag, no worries at all. Let’s use the call to explore what feels right, your availability and the support you’d need.
The role we have in mind
Be the day-to-day point of contact for the client and coordinate the team alongside Jamie. Keep one clear plan of actions, owners and deadlines, follow up on decisions and flag anything that could hold us up.
- Client & venue: keep communication moving and bring outstanding questions to Jamie for decisions.
- Partnerships & amplification: bring in people and organisations who can help raise the event’s visibility through their networks, attendance and social channels. Potential contacts include people from the Ethiopian Embassy, Ethiopian Airlines (via Barker’s connection), Ethiopian influencers, Sable Labs, and Idris and Sabrina’s brand. Work with Jamie on introductions and agree how each can support the event.
- Social rollout: bring together the assets, copy, approvals and posting schedule with the team.
- Invitations: coordinate the guest list, invitation copy, RSVP process and reminders.
- Event delivery: pull together the running order, venue and technical requirements, partner arrivals and guest welcome.
Working alongside Jamie
Jamie stays closely involved in the client relationship, creative direction and key decisions. You would help drive the day-to-day delivery, with spending, partner commitments and final communications agreed together before they go out.
We estimate around four full days’ work in total. Please let us know your fee for that scope and whether the estimate feels realistic. We’ll agree how the time is split across preparation and event delivery, including whether on-site support on 7 November is included.
The plan from here
| Tue 20 OctTeam call | Discuss the role and availability. Align on the event plan, budget, booking requirements and who owns each action. |
| Wed 21 OctBooking cutoff | Jamie and the team make the booking decision and confirm the venue arrangements by the deadline. |
| Fri 23 OctWeek-end target | Get the core plan as close to complete as possible: partner shortlist and outreach, invitation approach, social assets and copy, and production needs. Give every remaining item an owner and date. |
| 26–29 OctReady to launch | Close outstanding approvals; confirm event details, guest access or ticketing, RSVP link and launch materials. |
| 30–31 OctGo live | Launch socials and invitations once approved. Saturday 31 October is exactly one week before the screening. |
| 1–6 NovFinal preparation | Track RSVPs, follow up with partners, send reminders and confirm the running order, technical checks and team responsibilities. |
| Sat 7 NovScreening | Coordinate arrivals, partners, guests and the running order with Jamie and the venue team. |
What we need from the call
Does this role feel right for you? Can you support the immediate booking deadline and the run-up to 7 November? Please share your fee based on around four full days’ work. Let’s agree the scope and support, then leave with the next actions clearly owned.